One-off services, projects or works

Use this template:

If you have a framework service contract in place with the customer.
When the customer asks for a project to be carried out on general lines, under identical or similar conditions to other past or future projects.
When the project consists of one or more tasks or stages, to be completed by an estimated or specific deadline.
When the assignment is invoiced with an exact price, a fee quote or an estimated price range.
Whether the customer is located in Switzerland or abroad, and whether the customer is a private individual or a company.

Protect yourself legally as a supplier with the following options:

Indication of the quotation or estimated price with tolerated margin, and advance guarantee deposit.
Indication of materials and costs to be procured and invoiced, with amounts pre-approved by the customer.
Any other guarantees and restrictions contained in the framework service contract.

Safeguard your interests as a customer by using the following clauses:

Limitation of the estimated price or indication of the exact price, with no commitment to pay more even in unforeseeable circumstances.
Capping of costs that may be invoiced in addition to the price, and clear indication of the VAT to be invoiced.
Any other guarantees and restrictions contained in the framework service contract.

Use this contract:

To carry out a defined project of any kind, such as development, design, layout or a one-off consultancy or assignment.
Whether the project consists of one or more tasks or stages, to be completed by an estimated or specific deadline.
When the services are invoiced with an exact price, a fee quote or an estimated price range.
Whether the customer is located in Switzerland or abroad, and whether the customer is a private individual or a company.

Protect yourself legally as a supplier with the following options:

Indication of the quotation or estimated price with tolerated margin, and advance guarantee retainer.
Indication of materials and costs to be procured and invoiced, with amounts pre-approved by the customer.
Limitation of liability to the amount of fees paid and imposition of a short claims period by the customer.
Authorisation to delegate, represent and sign on behalf of the client.
Reservation of the intellectual property created and the right to use it, even by assigning it to the client.

Safeguard your interests as a customer by using the following clauses:

Limitation of the estimated price or indication of the exact price, with no commitment to pay more even in unforeseeable circumstances.
Capping of costs that may be invoiced in addition to the price, and clear indication of the VAT to be invoiced.
A firm prohibition on subcontracting, non-disclosure, non-solicitation and non-competition, even after the contract has ended.
Unambiguous treatment of the transfer and use of intellectual property created and protection of confidential information.

Project agreement

A project contract template allows you to draft a legal document signed between a client and a supplier of services to outline the scope of work, remuneration, and respective liabilities of parties. With this template, it’s possible to provide either a one-off short-term task or a long-term project development service.

A service company uses a project agreement template:

To provide immaterial services of any kind (for example: software development, architectural plans, marketing campaigns, etc).
To provide services in view of a defined project on a short-term or long-term basis, to be accomplished in milestones or until a given deadline.
To create a legal agreement outlining all services, duties, responsibilities, and liability of the supplier.

Key aspects of a project agreement

This project-based contract template is principally used by a company or registered business to develop a project or carry out a single task assignment.
The document should clearly define the scope of the project, expected results, deadline, and remuneration calculation.
In particular cases, clients expect a restriction on any act of outsourcing, disclosure of confidential information, solicitation, or competition.
In others, the supplier is free to perform their duties without restrictions, subject to diligent execution of the project.

Eight tips on a project agreement

To protect your legal interests as a professional supplier of services, we advise you to choose from the following options of our project agreement example:

Flexible determination of project pricing, including an estimation of fees or hourly-based rates depending on the seniority of employed staff.
Supplementary rights to represent the client and act on their behalf, to outsource all or part of services, to compete and use created intellectual property.
Strict limitations on supplier’s liability, and a shortened verification period for defects.
Provisions for retainer, late payment interest, invoice reminder fees, and termination of the agreement in case of default of payment.

The project agreement sample may also protect and give advantages to the client, for example:

Restriction of competition, poaching of staff, or any other act that may result in a conflict of interests or be otherwise detrimental to the client.
Possibility to include all taxes and expenses in the fees for the project.
Exclusive ownership of any created intellectual property without further compensation.
Particular technical or administrative measures to keep the confidentiality of proprietary information even after the accomplishment of the project.

Create a project agreement with AdminTech

Using AdminTech online document builder and a project contract template, only provide the necessary information in the relevant fields, and the document shall automatically be tailored to your specific requirements.

A professional project contract agreement includes the following information:

Parties’ names, addresses, and signatories
Scope of project, stages, milestones, and specifications
Start of agreement, date, and time of accomplishment
Form and terms of execution, including location, outsourcing, or the right to act on behalf of a client
Calculation of fees, expenses, and costs of materials for the project
Limitations on liability, review period, and tolerated delay
Restrictions on solicitation, competition, and non-disclosure obligations
Transfer, acquisition, and use of intellectual property rights.

FAQ on a project agreement

How is a project remunerated?

Under the terms of our project contract template, the form of remuneration for the supplier may be, for example:

Fixed price for the whole project without right of deviation
Estimated price range depending on the time spent at an hourly rate.

For both the service company and the client, a fixed price is due in full even if the effective time spent and costs are smaller or higher than initially estimated. For a long-term or more complex project, a rather flexible price range is advisable.

Can the agreement be terminated prematurely?

Once the scope of the project and the terms of remuneration are defined and agreed by the parties, there are only a few circumstances in which the project contract agreement may be terminated prematurely:

Default of payment on deadline by the client
Statement of poor performance or significant damages by negligence of the supplier
Impossibility to continue the project due to unforeseen circumstances, such as force majeure
If the agreement has been concluded under the influence of error or fraud.

When is remuneration for the project due?

Depending on the choices you make in our project-based contract template, the company has the following payment options:

Retainer amount as a full or partial guarantee of the project price
The invoice payment deadline from 5 to 90 days, according to your preference.

If you wish to receive partial payments after each milestone of the project, opting to draft a master services agreement and successive project assignments may be a more suitable option for you.

What costs and taxes can be billed for the project?

In our project agreement template, you may either include all ancillary expenses and VAT in the total price or convene the coverage of additional fees, for example:

Maximum limitation of the billable material costs for the entire project
Attached catalogue of materials and tools to procure
Restriction of the amount of additional costs that may be billed on top of the price
Preliminary client’s approval for anything else.

Who owns intellectual property created within the scope of the project?

As you will see in our project agreement example, any created intellectual property may be assigned to the supplier or the client exclusively. In one or the other example, you may allow or restrict the use of intellectual property by the other party.

What are the responsibilities of the service provider?

The service provider is responsible for the professional and diligent execution of the project to the specifications of the client and should ensure that the client is protected from any damages or lost profits resulting from negligence or fault.

How can a company ensure a successful project assignment?

To ensure a successful project assignment, it is generally recommended to:

Outline the start and deadline of the project, including any tolerated delay.
Specify how the price shall be calculated and determine if you would allow a slight deviation depending on the effective work done.
Determine the scope of materials and expenses amount that can be billed to the client.
Create a professional project agreement based on our sample.
Specify limitations on liability, submission and review notice and penalties for violation.
Conserve every act or statement of work for the purpose of proof.

Use this contract:

To carry out general contracting work or services over a short or long period of time.
Whether the project consists of one or more tasks or stages, to be carried out by an estimated or precise deadline.
Whether the work is to be carried out on defined premises or remotely, on a customer’s movable property.
When the services are invoiced with an exact price, a fee quote, or an estimated price range.
Whether the customer is in Switzerland or abroad, and whether they are a private individual or a company.

Protect yourself legally as a contractor with the following options:

Indication of the quotation or estimated price with tolerated margin, and advance guarantee retainer.
Indication of materials and costs to be procured and invoiced, with amounts pre-approved by the customer.
Limitation of liability to the amount of fees paid and imposition of a short claims period by the customer.
Authorisation to delegate, represent and sign on behalf of the client.
Reservation of the intellectual property created and the right to use it, even by assigning it to the client.

Safeguard your interests as a customer by using the following clauses:

Limitation of the estimated price or indication of the exact price, with no commitment to pay more even in unforeseeable circumstances.
Capping of costs that may be invoiced in addition to the price, and clear indication of the VAT to be invoiced.
A firm prohibition on subcontracting, non-disclosure, non-solicitation and non-competition, even after the contract has ended.
Unambiguous treatment of the transfer and use of intellectual property created and protection of confidential information.

Contract for services

A service contract template allows you to draft a basic contract for services signed between a client and a supplier of services to outline the scope of work, payment, and respective responsibilities of parties. With this sample, you can securely carry out works on the premises or remotely, without worrying about liability and default of payment of the fees.

A service company signs a works contract template:

To execute works of any kind (for example: construction, repairs, or inspection).
To carry out services in view of a defined project or a specific single task, to be accomplished by a given deadline or in successive milestones.
To create a legal agreement outlining all scope of works, duties, responsibilities, and liability of the worker.

Key aspects of a contract for services

This service agreement contract template is mainly used by a registered business or a company to execute works in relation to a movable object or real estate.
The document should openly specify the extent of the project, expected outcomes, terms, and calculation of fees.
In some instances, customers request a restriction on any act of outsourcing, competition, or poaching, as well as disclosure of confidential information.
In others, the worker is free to execute their services without limitations, except for the obligation of diligent execution of the works.

Eight tips on a contract for services

To protect your legal interests as a professional contractor, we advise you select from the following choices of our template for agreement of services:

Flexible calculation of pricing, including an estimation of fees or hourly rates depending on expertise and grade of hired staff.
Additional rights to act on behalf of the client, to delegate all or part of such services, to compete, and to use intellectual property created as a result.
Firm limits on supplier’s liability, and a reduced defects review period.
Down payment, default interest, reminder fees, and termination of agreement for default of payment.

Our service contract example may offer advantages to the client as well, for example:

Non-compete restrictions, non-solicitation, as well as prohibition of any other act related to a conflict of interests.
The option to include all expenses and taxes in the price for the work.
Exclusive ownership of the created intellectual property without additional remuneration.
Specific technical or organisational measures to protect the confidentiality of sensitive information following the completion of the services.

Create a contract for services with AdminTech

With AdminTech’s online document builder and a service contract template, simply indicate the necessary information in the required fields, and your document shall automatically draft itself to your specific needs.

A professional service agreement template includes the following information:

Parties’ names, addresses, and signatories

Scope of services, milestones, stages, and specifications
Commencement of works, date, and time of submission
Form and modalities of execution, including location, right to outsource, or the right to act on behalf of a client
Estimation of price, costs, and expenses of materials necessary for works
Liability limitation, tolerated delay, and review period
Restrictive covenants, for example, non-compete and non-disclosure.

FAQ on a contract for services

How are the workers remunerated?

Under the terms of our service contract template, the form of compensation for the worker may include, for example:

A set fee quotation for the whole assignment, without the right of recalculation
An approximative fee quote range based on the time spent at an hourly rate.

For both the services company and the client, a fixed price is payable in full even if the actual time spent and expenses are lesser or greater than initially agreed upon. For long-lasting or more complicated works, a more flexible price range is recommended.

Can the agreement be terminated before term?

Once the scope of services and the amount of fees have been specified and accepted by the parties, there are only a few situations in which the service agreement template may be terminated before the accomplishment of the works:

Non-payment of retainer or ancillary fees by the client
Particular damages or faulty execution of the services resulting in occurred or foreseen damages
Completion becomes objectively impossible due to external circumstances
The agreement has been signed under the effect of error or fraud.

When is remuneration for work due?

Subject to the selections you can make in our service agreement contract template, the company has the following payment possibilities:

Outstanding invoice payment within 5 to 90 days, according to your preference
Retainer guarantee, serving as a full or partial assurance of the price of services.

Should you wish to have successive payments following each accomplished milestone of the works, we recommend you draft a master services agreement and project assignments for each respective stage of the services.

What taxes and expenses can be billed for the works?

In our works contract template, you may include VAT or ancillary expenses and material costs in the total price, or agree on the coverage of additional amounts, for example:

A detailed catalogue of materials and tools to be attached
Maximum ceiling of the material costs that can be billed in addition to services price
Limitation of additional costs that may be invoiced on top of the work price
Request preliminary approval of the client in any other circumstance.

Who owns intellectual property created within the scope of the services?

As you may find in our template for agreement of services, any invention or design may be attributed to the supplier of services or to the client exclusively. In each example, you can restrict or permit the use of intellectual property by the other party.

What is the liability of the service provider?

The contractor is liable for diligent and professional performance of works under the specifications of the client and must hold the latter free from any injury or lost profits as a result of negligence or fault.

How can a company ensure a successful work experience?

To ensure a successful work assignment, we generally recommend the following:

Outline the start and deadline of the services, including an acceptable delay.
Specify how the fees shall be estimated and indicate whether slight deviations based on effective work done will be allowed.
Determine the scope of expenses and materials to be paid by the client.
Create a professional project agreement based on our template.
Specify limitations on liability, submission and review notice and penalties for violation.
Register and conserve every act or statement of work for the purpose of proof.

Use this document:

To offer services or works of any kind.
Whether the price is fixed or estimated, inclusive or exclusive of costs and taxes.
If you wish to grant the customer a certain deadline to evaluate the offer before accepting it.
If you do not intend to provide additional guarantees or restrictions.

Protect yourself legally as a supplier of services with the following options:

Requirement to pay upfront retainer, in full or in part.
Ability to bill additional costs and clear approval of materials and tools to be procured at client’s expense.
Deadline to accept the offer, failing which the quotation becomes invalid and is no longer binding to the supplier.
Stipulation of a fixed price or estimated range providing for more flexibility in case of complex projects.